[閱讀筆記] 高效能人士的七個習慣、與成功有約: Habit 3 Put First Things First 要事第一

中文書名:與成功有約、高效能人士的七個習慣
原文書名:The 7 habits of highly effective people
作者:史蒂芬.柯維 Stephen Covey
初版日期:1989
本書之基本資料:中文版英文版(建議直接閱讀英文版)。





思考下列兩個問題:
1. 有哪一件事,如果你經常做,會對你的生活帶來巨大的正面影響?

2. 有哪一件事,如果你經常做,會對你的職涯帶來巨大的正面影響?
那麼,你為什麼不去做?

Habit 1 (Be Proactive): You're the creator.

Habit 2 (Begin with the end in mind): the first / mental creation.

Habit 3 (Put First Things First ): the second / physical creation.

Habit 3 is the day-in, day-out, moment-by-moment doing it.

我們的資源是有限的,應該把資源優先配置在最重要的事項。

THE POWER OF INDEPENDENT WILL


Independent will (意志力): 當你不想做某事的時候,仍然能夠堅持去做的能力。

依據價值觀而行動,而不是依據當下的刺激或欲望

4 GENERATIONS OF TIME MANAGEMENT


1st generation: notes and checklists

2nd generation: calendars and appointment books

3rd generation: priotization, setting goals, daily planning

4th generation: focus on preserving and enhancing relationships and on accomplishing results
-- i.e., on maintaining the P/PC Balance.

時間管理事實上是一種誤稱,因為真正的挑戰不在於管理時間,而在於管理我們自己

Murphy: 專注在成果是一個很重要的paradigm shift。延伸閱讀:《有效的管理者》--重視貢獻,作者:彼得杜拉克。

QUADRANT II


Urgent 急迫 Not Urgent 不急迫
Important 重要 I II
Not Important 不重要 III IV
The Time Management Matrix 時間管理矩陣

Urgent


Urgent things act on us.

We react to urgent matters.

急迫的事情迫使我們必須在短時間內作出回應。處理急迫的事情是落在被動模式

Important


Importance has to do with results.

It contributes to our mission, our values, our high priority goals.

Important matters that are not urgent require more initative, more proactivity.

We must act to seize opportunity, to make things happen.

重要的事情和成果有關。處理重要但不急迫的事情,需要具有主動性

Effective people


Stay out of Quadrants III and IV because, urgent or not, they are not important.

Shrink Quadrant I by spending more time in Quadrant II.

Quadrant II


deals with things like
building relationships

writing a personal mission statement

planning

exercising

preparation
Effective people are not problem-minded; they're opportunity-minded.
They feed opportunities and starve problems.
They think preventively.
Peter Drucker

80% of the results come from 20% of the activities.
Pareto Principle

各個象限的處理重點


象限I: 通常來自突發狀況. 立刻處理, 用心完成.

象限II: 通常屬於計劃性的事情. 固定處理, 慎重完成.

象限III: 通常來自外界的干擾. 馬上處理, 集中完成.

象限IV: 通常屬於較沒有生產力的事情. 暫不處理, 有空完成.

WHAT IT TAKES TO SAY "NO"


To say "yes" to important Quadrant II priorities,
you have to learn to say "no" to other activities, sometimes apparently urgent things.

The essence of effective time management is
to organize and execute around balanced priorities.

A center of correct principles and a focus on our personal mission
empowers us with wisdom to make those judgements effectively.

BECOMING A QUADRANT II SELF-MANAGER


Quadrant II organizing involves 4 key activities:
1. Identifying Roles

2. Selecting Goals

3. Scheduling

4. Daily Adapting

Long-Term Organizing


Mission Statement -> Roles -> Goals

Weekly Organizing


Roles -> Goals -> Plans -> Schedule and Delegate

DELEGATION: INCREASING P AND PC


Many people refuse to delegate to other people because
they feel it takes too much time and effort and
they could do the job better themselves.

But effective delegation is perhaps the single most powerful high-leverage activity there is.

A producer can invest one hour of effort and produce 1 unit of results.

A manager can invest one hour of effort and produce 10, 50 or 100 units
through effective delegation.

STEWARDSHIP DELEGATION


Gofer delegation is focused on methods.

Stewardship delegation is focused on results instead of methods.
It gives people a choice of methods and
makes them responsible for results.
需要對下列5個層面建立共識及承諾:

1. Desired Results
對於期望達到的成果,建立共識。

重點在於達成「什麼」(what),而非「如何」(how)達成;在於「成果」,而非「方法」。

需要投注時間,有耐心,描繪(visualize)期望的成果。
2. Guidelines
確認執行過程中的重要參數

指出潛在的失敗路徑,哪些事不要去做
3. Resources
確認可用的人力資源、財務資源、技術資源、組織資源。
4. Accountability
設定績效評估基準時程
5. Consequences
說明績效評估後,會產生的(好的、不好的)結果。
Murphy: Delegate之前,要先讓對方瞭解why,而不僅是what。如此,對方做起來會比較有成就感;而且對方在執行過程中,因為明白why,遇到該順應情況調整的地方,便較能作出合適的判斷。參考:[演講筆記] TED: 偉大的領導者如何激勵人們採取行動

THE QUADRANT II PARADIGM


As you work to develop a Quadrant II paradigm,
you will increase your ability to organize and execute every week of your life around your deepest priorities.

(img via Robert S. Donovan)

延伸閱讀


[閱讀筆記] 高效能人士的七個習慣 7 Habits of Highly Effective People

[閱讀筆記] 高效能人士的七個習慣、與成功有約: Habit 1 Be Proactive 主動積極

[閱讀筆記] 高效能人士的七個習慣、與成功有約: Habit 2 Begin with the end in mind 以終為始

[閱讀筆記] 高效能人士的七個習慣、與成功有約: Habit 3 Put First Things First 要事第一

[閱讀筆記] 高效能人士的七個習慣、與成功有約: Habit 4 Think Win/Win 雙贏思維

[閱讀筆記] 高效能人士的七個習慣、與成功有約: Habit 5 Seek First To Understand, Then To Be Understood 知彼解己

[閱讀筆記] 高效能人士的七個習慣、與成功有約: Habit 6 Synergize 統合綜效

[閱讀筆記] 高效能人士的七個習慣、與成功有約: Habit 7 Sharpen The Saw 不斷更新

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